1. Participation in the research project
We will use your survey data (relationship to Leuphana, type and position of employment, intended degree, faculty affiliation/administration, age, gender, internationality, nationality and experiences with sexualized violence and sexual harassment) for the following research activities: 1) Analysis of the frequency of various forms of sexualized violence and sexual harassment at Leuphana. 2) Analysis of the frequency of various contexts in which sexualized violence and sexual harassment were experienced, observed, or perpetrated. 3) Analysis of the frequency of various perpetrator–victim relationships. 4) Analysis of the relationship between various sociodemographic characteristics and sexualized violence and sexual harassment. 5) Analysis of prevention and intervention needs. 6) Comparison of survey data with data from other universities participating in the UniSAFE project. These activities are carried out on the basis of your voluntarily declared consent. The legal basis is therefore Art. 6(1)(a), Art. 9(2)(a) of the General Data Protection Regulation (GDPR).

2. Archiving
For archiving and review purposes, the survey data will be stored using the technical systems of Leuphana University of Lüneburg during the research project as well as for an additional 10 years in accordance with the German Research Foundation (DFG) guidelines on good scientific practice. During the research project, access is restricted solely to the researchers of the project group (Prof. Dr. Sarah Engler, Prof. Dr. Oliver Genschow, Prof. Dr. Maren Haffke, Dr. Fabienne Moreau, Prof. Dr. Birte Siem, Dr. Anja Thiem, Dr. Kathrin van Riesen, Prof. Dr. Christian Welzel). After the project ends and scientific archiving has been completed, access will occur only on a case-by-case basis, i.e., if justified doubts about the quality of the research or the data arise and a scientific review becomes necessary. All of this is conducted on the basis of your voluntarily declared consent. The legal basis is therefore Art. 6(1)(a) GDPR.

3. Anonymization
Your survey data (relationship to Leuphana, type and position of employment, intended degree, faculty affiliation/administration, age, gender, internationality, nationality and experiences with sexualized violence and sexual harassment) will be anonymized as soon as the research purpose allows. Identifiable characteristics will be irreversibly removed from the dataset. The legal basis for anonymization is Art. 6(1)(c) GDPR in conjunction with Art. 5(1)(e) GDPR.

4. Provision in scientific repositories
To enable other researchers to investigate additional aspects of the data collected in this research project, we will—if you consent—provide the fully anonymized survey data to the scientific repository of Leuphana University of Lüneburg (PubData Leuphana) for access-restricted availability to researchers officially registered with PubData under regulated conditions of use. Anonymization guarantees that identification of you or any other individual is excluded. We carry out anonymization in accordance with the section “Anonymization.” The possible uses of the survey data are bound to compliance with recognized ethical standards of scientific research as defined by the guidelines of the German Research Foundation (DFG). Researchers may use the data under these conditions to produce academic work. Access by researchers to these data is based on your voluntarily declared consent. The legal basis is therefore Art. 6(1)(a) GDPR.

5. Publication
Publications that we issue as part of the research project will not contain any personal data. Publications contain only anonymized data that does not allow any conclusions to be drawn about you.

6. Documentation of consent
If you have given your consent to the processing of your personal data, your consent will be recorded and stored in machine-readable form together with the exact time it was granted. We store this data for the legally required documentation of your consent.
The legal basis for this data processing is Art. 6(1)(c) GDPR in conjunction with Art. 5(2) and Art. 7(1) GDPR.

General information:
Even if you do not exercise the rights listed below, your data will only be stored for as long as is necessary for the purposes mentioned above. This does not apply if a longer storage or retention period is legally required or necessary for legal enforcement within statutory limitation periods. If data is retained solely for the purposes described above, access is restricted to the extent necessary for these purposes.
We generally keep your data confidential and make it available only to employees who need it to perform their duties. This does not apply if we are legally obliged to disclose it.
We would like to inform you that providing your data is neither legally nor contractually required. If you do not consent to data processing, this will not result in any negative consequences for you.
Automated decision-making, including profiling within the meaning of Art. 22(1) and (4) GDPR, does not take place.
Your right to withdraw your declaration of consent:
You have the right to revoke your consent at any time with effect for the future. This means that the lawfulness of processing carried out on the basis of your consent before its withdrawal remains unaffected. Your withdrawal may be submitted informally and does not require justification. You will not incur any disadvantages by revoking your consent.

Your additional rights:

You have the right to request information from us about the processing of your data. This right to information includes, in addition to a copy of the data, the purposes of the processing, the recipients of the data, and the storage period.
If incorrect data is being processed, you may request immediate correction of such data. If the legal requirements pursuant to Art. 17 or 18 GDPR are met, you are also entitled to the right to immediate deletion or restriction of processing of your data. Please note that restricted processing may not always be possible.
Furthermore, you may exercise your right to data portability under the conditions of Art. 20 GDPR.

To exercise the rights mentioned above, please contact:
Leuphana University of Lüneburg
Central Equal Opportunities Officer
Dr. Kathrin van Riesen
Universitätsallee 1
21335 Lüneburg
E-mail: kathrin.van_riesen@leuphana.de

If you have any further questions, our data protection officer will be happy to assist you.
Leuphana University of Lüneburg
Thies Ove Plath
Universitätsallee 1
21335 Lüneburg
Email: dsb@leuphana.de

If you wish to file a data protection complaint, please contact a supervisory authority of your choice. The authority directly responsible for Leuphana University of Lüneburg is:
The State Commissioner for Data Protection of Lower Saxony
Prinzenstraße 5
30159 Hannover
Email: poststelle@lfd.niedersachsen.de